As a fully remote team from the beginning, we understand the importance of having the freedom to work from wherever feels most comfortable to our partners. While we have an office, our team members are spread across different locations. To stay connected and productive, we rely on various tools and platforms and always look for new ones to try out. Here are some of our favorite tools that are worth sharing. We'd love to hear your suggestions if you know of any others we should check out.
Suggest on Twitter Last updated on Sep 25
Design 10
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$15/moFigma
Figma has become our primary design tool, consolidating the functionality of Sketch, Abstract, and Zeplin. This streamlined solution has eliminated messiness and reduced costs, keeping everything neatly organized in one platform.
Adobe Illustrator and Photoshop are occasionally utilized for branding projects.
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$59.91/moCinema 4D
Cinema 4D has emerged as a vital component of our creative process, with most of our marketing designs incorporating 3D elements. Even when creating 2D-like illustrations, designing in Cinema 4D offers greater flexibility and room for experimentation.
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$15/moFramer
Initially, categorizing Framer as either a design or development tool proved challenging. While we primarily use it to implement Figma designs, it shines in refining interaction design details. Regardless, we thoroughly enjoy using this versatile tool, and it consistently delivers a delightful experience.
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FreeRive
Rive is our go-to choice for interactive animations, thanks to its open-source runtimes that ensure compatibility across platforms while maintaining a minimal footprint.
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FreeOrigami
We transitioned from Drama to Origami, drawn by its versatility, cost-free availability, and the vibrant community supporting its ongoing development and innovation.
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FreeVisions of Chaos
Although we've only begun exploring Visions of Chaos, its comprehensive integration of Chaos Theory and Machine Learning sets it apart as the most complete all-in-one application in its field.
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$9/moDrama
Drama is our current favorite for crafting intricate interactions and animations, despite primarily using Figma's Prototype feature. Before adopting Drama, we experimented with Origami, Flinto, and Principle, each contributing to our evolving design process.
Replaced with Rive.
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$59RightFont
Managing fonts can be challenging, especially in a distributed setup. And since management applications come and go, we think the current incarnation of RightFont might be the best choice for our team to collaborate on organizing font files.
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$5/moFontstand
As self-proclaimed font enthusiasts, we relish the opportunity to experiment with Fontstand, allowing us to explore and test out unique typefaces for each new project.
More and more foundries are starting to offer trial fonts.
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$10/moWhimsical
Whimsical excels as our preferred tool for designing wireframes and flowcharts. The recently added Docs feature has quickly become our primary resource for documenting product changes, discussions, and strategic planning.
Replaced with Figma.
Communication 8
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$6.67/moSlack
Slack has served as the central communication hub for our team since 2013, seamlessly integrating our Figma projects, Zoom meetings, Whimsical docs, GitHub webhooks, and various helpful bots. In addition, we've fostered streamlined collaboration and efficient workflows by inviting clients to join our Slack channels or connecting two companies.
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$6/moGoogle Workspace
Google Workspace has been our steadfast partner, reliably managing mailboxes, documents, and sheets. We primarily rely on Sheets to track billable hours, ensuring our clients receive timely and accurate invoicing.
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FreeLark
After experimenting with numerous low code/no code tools, we sought a stable solution to avoid constant data migration, particularly for financial information. We've settled on Lark, primarily utilizing its doc, table, and meeting features to meet our needs efficiently and reliably.
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BetaMimestream
Mimestream is a native Mac app designed for Gmail, featuring a familiar Mail.app appearance with a significantly enhanced user experience.
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FreeWeCom
WeChat's widespread popularity in China has led us to adopt it as one of our official contact channels, ensuring seamless communication with our clients and partners.
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$48/yrProton
While recently helping a client set up custom domain mailboxes, we found Proton to excel in every aspect, impressing us with its user-friendliness, security, added features, and competitive pricing.
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FreeLoom
Loom, sharing a resemblance in name with Zoom, has become an essential communication tool for our team. It offers asynchronous communication, and we've grown to rely on it for creating informative internal tutorial videos.
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$14.99/moZoom
Zoom stands unrivaled as the premier tool for online meetings and seamless collaboration.
Replaced with Lark Meetings and Google Meet.
Productivity 9
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$20/moPerplexity
Perplexity is often more dependable for research and internet information gathering. Unlike ChatGPT, which can sometimes be less responsive or unpredictable, we find Perplexity invaluable for crafting our newsletter and conducting market research for our clients.
Get $10 off when you sign up for Pro!
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$20/moChatGPT Plus
ChatGPT has the potential to revolutionize how we work and create, but it's not quite advanced enough to replace many of the tools mentioned here. Nevertheless, we believe companies that haven't integrated ChatGPT into their daily workflows may soon become obsolete.
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FreeRaycast
As a loyal Alfred user from day one, I initially hesitated to switch to Raycast. However, I was pleasantly surprised by the faster app, modern interface, and powerful extensions it offers. Ultimately, I found the transition relatively easy and now enjoy the benefits of a more efficient and powerful tool.
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FreeArc
Arc is a unique web browser that brings users a refreshing and exploratory experience. Its ability to allow users to open frequently used web pages in separate windows fits in well with our workflow, eliminating the need for constantly opening and closing tabs.
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$29CleanShot X
CleanShot is an excellent screenshot tool that our team loves to use. Its powerful annotation features and built-in cloud sharing make it a perfect replacement for services like Droplr and CloudApp.
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FreeHandbrake
Handbrake is a helpful tool for compressing and encoding videos, which can be useful when dealing with large MP4 files.
Here’s our preset for compressing videos to use on the web.
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$15Optimage
Optimage is a great tool for manually optimizing image file sizes.
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$39Timemator
Timemator is a time-tracking tool that automatically starts the timer based on the files you work on or the applications you use. This eliminates the need for manual tracking and ensures accuracy in time tracking.
We no longer accept hourly billing projects.
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FreeDrafts
If you enjoy taking notes, Draft is a must-try app. Whether jotting down design ideas or taking meeting notes, Drafts offers a fast and versatile plain text editor that syncs seamlessly across devices. Its powerful features make it a top choice for note-taking enthusiasts.
Operation 7
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FreeLinear
We've joined the Linear bandwagon and found that the glowing reviews hold true. While it bears similarities to other task management systems we've used, Linear offers a distinct, seamless experience, packed with thoughtful details that make it an absolute pleasure to use.
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$15/moDropbox
Our collection of legitimately acquired paid font files and highly valuable top-secret contracts are securely stored and protected in the reliable and trusted box.
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FreeDocuSign
DocuSign is our team's go-to electronic signature service when working with foreign clients and contractors. It's a reliable and trusted solution that ensures documents' secure and efficient signing.
Replaced with Dropbox Sign which comes with our subscription.
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FreeZoho Invoice
Zoho Invoice has been a loyal and dependable companion, eschewing flashy animations or interactions in favor of simplicity and stability. After experimenting with various tools, we sought a reliable solution and found it in Zoho Invoice, opting for a straightforward approach that we can trust.
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$8/moNotion
Notion serves as our go-to documentation hub, crucial in preserving knowledge and skills as we focus on expanding our team and fostering a shared learning environment.
Replaced with Linear and Lark.
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$99/moBasecamp
As longstanding paid customers of Basecamp, we continue to utilize its features for projects requiring extensive sharing of deliverables and documents. However, with the direct invitation of clients to our Slack channels, we now reserve Basecamp for occasional usage.
Not suitable for small businesses due to its high cost and slow performance in China.
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$10.99/moAsana
After a hiatus, we've returned to Asana, impressed by its latest enhanced power and versatility. Along with the familiar kanban boards and lists, we now enjoy our favorite feature, the timeline view. A recent complex project necessitated a robust tool, and Asana proved indispensable in keeping track of all the moving parts. We can't imagine working without it now.
Replaced with Notion.
Marketing 9
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$9/moPlausible
We value your privacy, that's why we chose paid services like Plausible to track website traffic instead of giving all your data to Google. Plausible is easy to use, privacy friendly and open source, the best feature is the ability to integrate with reverse proxy.
If you don’t want to be tracked on our site, let us know.
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FreeDeepL
DeepL's translation is significantly better than Google Translate, and when combined with Grammarly's error correction, it can be a powerful tool for confidently communicating in a foreign language.
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$14/moFathom
Our company places the utmost importance on our visitors' privacy, just as we do with our own data. We've switched from Google Analytics and Gauges to Fathom, a privacy-focused alternative, to honor this commitment. As a result, we can provide a seamless user experience without the need for intrusive cookie consent popups.
Inaccurate data and lack of reverse proxy support.
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$11.66/moGrammarly
Grammarly is valuable for those who want to improve their writing and avoid mistakes. In addition, it is beneficial for non-native English speakers or anyone who wants to enhance the clarity and professionalism of their written communication.
QuillBot is a great alternative you should try too.
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FreeCreator Studio
We're thrilled to be able to publish and schedule Instagram posts from our desktop, but it's worth noting that boosting posts is not a built-in feature of the app. Nonetheless, this newfound functionality has significantly streamlined our Instagram workflow.
Replaced with Instagram.com
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FreePitch
Pitch is a comprehensive platform for creating professional presentations. Its library of high-quality templates allows anyone to quickly and easily design beautiful and engaging presentations.
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FreeFormspark
Since our website operates on a static architecture, we rely on a third-party form tool to manage client inquiries. Formspark has proven to be a reliable and robust solution. It's surprising how much people enjoy filling out forms, and Formspark's power and stability make the process seamless for everyone involved.
Few people use it.
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FreeSubstack
After Twitter's acquisition and subsequent shutdown of Revue, we paused our newsletter activities. However, we're now back and excited to leverage the powerful features of Substack, which facilitate the development of a dedicated and engaged community.
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FreeSmallchat
We've connected Smallchat directly to one of our Slack channels, enabling website visitors to initiate direct conversations with us from the page. This seamless integration streamlines communication and enhances the user experience.
We removed Smallchat from our site because it tracks our visitors.
Development 10
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FreeGitHub
At our company, GitHub is our go-to platform for managing all our website and client projects. Thanks to Microsoft's generous offering of free private repos, we no longer need to worry about the costs of maintaining our codebase in remote repositories.
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FreeGitLab
While GitHub excels in most aspects of version control management, we've opted to leverage our own GitLab server for enhanced speed and compliance. Additionally, we've established a streamlined CI/CD workflow on Aliyun to optimize our development process.
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¥240/moAliyun
Aliyun is critical in providing a fast website experience for domestic visitors and ensuring our clients can use the CMS we've provided seamlessly. Its robust infrastructure and advanced technologies enable us to optimize website performance and deliver exceptional user experiences.
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FreeCloudFlare
CloudFlare is a unique platform. It offers impressive features, such as its full DNS service with speed optimization and powerful Workers that can turn a Notion page into a website with a custom domain.
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$20/moCursor
Cursor is currently the best editor with the most powerful AI capabilities. What a great time to be a developer!
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$49.99Fork
Fork is our preferred git client for macOS, prized for its fast and friendly interface that helps to demystify the often-intimidating world of git for designers like us.
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FreeVisual Studio Code
After diving into React development, We’ve been won over by VS Code. Its vast selection of integrations and extensions is unparalleled, allowing us to streamline all aspects of the development process, from debugging to committing, in a single, neat, and enjoyable application.
Replaced with Cursor.
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FreeVercel
Vercel is our latest web hosting provider, and we've been thoroughly impressed with its exceptional speed and performance. It provides lightning-fast access speed and delivers remarkable build speed, reducing the build time from three minutes to just 22 seconds compared to our previous provider, Amplify.
We have fully migrated to Aliyun private servers, but we continue to use it for testing.
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FreeStrapi
Our relationship with Strapi is a bit of a love-hate one. While we appreciate its free, powerful, and customizable nature, we also acknowledge its occasional temperamental tendencies. As most clients have budgetary limitations, we can't always opt for commercial CMS solutions, making Strapi an attractive option. However, we recognize that it requires a significant amount of patience to work with at times.
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$5/moAWS Amplify
We use AWS to host all our websites, leveraging its complete services such as CodeBuild for code building, Route 53 for traffic routing, S3 for file hosting, and CloudFront for content delivery. This comprehensive infrastructure ensures exceptional website performance and reliability for our clients.
Replaced with Vercel.